Simple Project Management Software – A Guide

Simple Project Management Software – Project management can be a complex and challenging task, especially if you’re managing multiple projects simultaneously.

Thankfully, there are a variety of project management software options available that can help you stay organized, track progress, and collaborate with team members.

What is Simple Project Management Software?

Simple project management software is a tool that helps manage projects by putting planning, tracking, and working together in one place. It usually has things like task lists, project timelines, resource allocation, and ways for the team to talk to each other.

Simple project management software is easy to use and navigate. On the other hand, complex project management software can be confusing and hard to learn.

Benefits of Simple Project Management Software

Using simple project management software can bring several benefits to your project management process, including:

  1. Increased Efficiency: With a centralized location for all project-related information, you can quickly and easily access the information you need to make decisions and take action.

  2. Improved Communication: With built-in communication tools, team members can stay informed of project updates and collaborate on tasks in real-time.

  3. Enhanced Collaboration: With the ability to assign tasks, track progress, and share files, team members can work together more efficiently and effectively.

  4. Better Time Management: By tracking project timelines and allocating resources, you can better manage your time and ensure that tasks are completed on time.

Popular Simple Project Management Software Options

Toggl Plan

Toggl Plan is project management software that is both elegantly simple and user-friendly. Your team can start using it right away without any training.

It includes three main features: project timelines, team timelines, and boards. Depending on your project management method, you can use either timelines or boards to manage your project.

Project timelines make project planning a breeze.You can easily plan project tasks by dragging and dropping them onto the timeline. Additionally, you can add color-coded milestones to the timeline to better visualize your progress.


Todoist is a user-friendly project management tool that uses task lists instead of visual timelines and boards. Each project in Todoist consists of tasks that can have subtasks, and you can prioritize tasks and organize them into sections.

Team members can be given tasks, and other team members can work together on the task by leaving comments.


Basecamp is a remote team collaboration tool with straightforward project management features. It may be suitable for those who require collaboration features with simple task lists.

Using Basecamp, you can manage projects using simple task lists, assign tasks to team members, and set due dates for each task. Basecamp’s task processes are not adjustable; therefore, tasks are either in the “to do or “done” phases.

Team members can discuss tasks through comments, and you can schedule milestones or critical events on the project calendar.


Trello is a user-friendly project management software that allows you to manage projects through visual task boards. Additionally, you can visualize your projects as timelines, tables, and maps.

Using Trello boards, you can create custom task workflows where each board is divided into workflow stages. Changing a task’s status is as simple as dragging and dropping the task to the next workflow stage.

Kanban Tool

The following tool on our list is Kanban Tool, which is similar to Trello in terms of simple task management but lacks some of the bells and whistles that Trello offers.

Kanban Tool enables you to manage projects using lean methods via customizable boards that can be tailored to any workflow.You can also add custom fields to tasks and enhance a board’s functionality with over 30 add-ons.


Notion is software for the office that can be used as a team wiki, for taking notes, and for managing documents.It also includes simple project and task management features.

You can use both simple task lists and visual task boards to keep track of projects in Notion. Task boards can be customized to match your workflow, and you can set start and finish dates for your projects and display them on a timeline.

Simple project management software has a lot of benefits, like making it easier to communicate, work together, and manage time.